Career Opportunities

Administrative and Events AssistantProject Supervisor, P.E.O. International Peace Scholarship Fund

To learn more about the P.E.O. Sisterhood, read our About Us. 

P.E.O. is an equal opportunity employer. Employment opportunities are made without regard to race, sex, age, color, national origin, religion, veteran status or sexual orientation or any other protected characteristic as established by law.

Administrative and Events Assistant

The position supports the executive director, the executive board, and other departments of the executive office with professional correspondence, project management and organization. See the full position description below. Download the description here.

Submit questions concerning this position, the completed application and your resume to hr@peodsm.org. All materials must be submitted by December 19, 2022. 

Position Summary

This 40-hour-a-week, Monday through Friday position is considered full time, with flexible hours between 7 a.m. and 4:30 p.m. This position provides benefits, including insurance (health, vision, dental, life and long-term disability), paid-time off, sick time, holidays and 401(k).

RESPONSIBILITIES:

Executive Director:

  • Assist executive director with project management and correspondence
  • Coordinate the recruitment and onboarding process for new hires
  • Support office events
  • Organizeand maintain executive director files on a regular basis   

Executive Board:

  • Assist the executive board by distributing information to the International Chapter leadership team and state/provincial/district chapter officers on an ongoing basis
  • Prepare credentials, certificates and charters for state/province/district chapters
  • Prepare/assemble materials for P.E.O. conferences and meetings throughout the year

International Chapter Events:

  • Assist convention & special events manager and executive director with conferences and the biennial Convention of International Chapter (CIC)
  • Oversight of CIC supplies and materials: receive and assist in packing, oversee distribution and storage while at CIC, supervise re-packing process for return to the executive office
  • Prepare credentials for outgoing president of International Chapter
  • Prepare other CIC forms and information as requested

General Office Assistance:

  • Provide tours for visitors of the executive office
  • Serve as fill-in receptionist at the front desk
  • Assist the membership department with charters for new chapters, change of location certificates, reissued chapter charters, merged chapter certificates
  • Assist the project supervisors as needed

SUPERVISION:

This position operates within the guidelines developed by the Executive Board of International Chapter and office practices and procedures established by the executive director. Questions should be referred to the executive director.

REQUIRED SKILLS:

  • Proficiency in Microsoft Word, Excel and Power Point
  • Advanced attention to detail
  • Accurate record keeping and excellent organizational skills
  • Good human relations skills
  • Good verbal and written communication skills
  • Ability to work independently and meet deadlines

PHYSICAL DEMANDS/WORK ENVIRONMENT:

  • This position works on-site at the P.E.O. Executive Office
  • Must be able to lift up to 25 pounds at times
  • Must be able to sit and stand for extended periods
  • Ability to travel for biennial Conventions of International Chapter

Project Supervisor, P.E.O. International Peace Scholarship Fund

The International Peace Scholarship (IPS) Fund project supervisor acts as liaison between P.E.O. members and applicants and the IPS board of trustees. See the full position description below. Download the description here

Submit questions concerning this position, the completed application and your resume to hr@peodsm.org. All materials must be submitted by Friday, December 16, 2022. 

Position Summary

The International Peace Scholarship Fund provides scholarships for women from other countries for graduate study in the United States or Canada.

The International Peace Scholarship (IPS) Fund project supervisor acts as liaison between P.E.O. members and applicants and the IPS board of trustees. The project supervisor is responsible for processing all IPS applications, including determining eligibility, sending qualifying applications to the trustees for decisions and notifying applicants of decisions. The IPS project supervisor maintains accurate records of recipients and scholarships and manages the Partners in Peace program, which matches qualifying local chapters with individual scholarship recipients.

This 30-hour-a-week, Monday through Friday position is considered full time, with flexible hours between 7:00 a.m. and 4:30 p.m. This position is eligible for benefits, including insurance (health, vision, dental, life and long-term disability), paid-time off, holidays and 401(k).

Responsibilities 

  • Receive and respond to inquiries regarding the P.E.O. International Peace Scholarship
  • Send special mailings annually to state/provincial/district chairmen as directed by the trustees
  • Send eligibility information to applicants as requested
  • Review applications and forward qualifying applications to the trustees for decision
  • Assist trustees in notifying appropriate persons of the trustees’ decisions
  • Maintain files and lists of applicants and recipients
  • Request award checks for disbursement of funds to recipients
  • Assist with the preparation of displays for the biennial Convention of International Chapter
  • Travel to biennial Convention of International Chapter to assist with display set-up and be on-site to meet attendees and answer questions
  • Provide tours to visitors of the P.E.O. Executive Office when requested
  • Assist other departments as directed by the executive director
  • Manage the Partners in Peace Program
  • Perform other duties as assigned

Supervision

This position reports to the executive director and follows standard Executive Office practices and procedures. Additionally, this position works within guidelines developed by the IPS board of trustees. Questions should be referred to the IPS board of trustees or the executive director.

Required Skills

  • Membership in the P.E.O. Sisterhood is preferred
  • An understanding of P.E.O. policies and procedures is preferred
  • An understanding of the P.E.O. International Peace Scholarship Program is preferred
  • Good human relations skills
  • Good verbal and written communication skills
  • Accurate record keeping and good organizational skills
  • Ability to work independently and meet deadlines
  • Computer skills required, preferably with experience using Windows-based applications including Microsoft Word and Excel

Physical Demands/Work Environment

  • This position works on-site at the P.E.O. Executive Office
  • Must be able to lift up to 25 pounds at times
  • Must be able to sit and stand for extended periods

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For general questions about positions at the P.E.O. Executive Office, contact:

P.E.O. Executive Office
3700 Grand Avenue
Des Moines, IA  50312
P: 515-255-3153